Sahdev Singh

As an “Event Planner”
Responsiblities:-
• Coordinate details of events such as conferences, weddings, birthdays, anniversaries, charity events, surprise parties, trade shows, sales meetings, business meetings, employee appreciation events and virtual events.
• Liaising with clients to ascertain their precise event requirements.
• Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligation, staffing and budgets);
• Securing and booking a suitable venue or location.
• Coordinating venue management, caterers, stand designers, contractors and equipment hire.
• Organizing facilities for car parking, traffic control, security, first aid, hospitality and the media.
• Identifying and securing speakers or special guests.
• Planning room layouts and the entertainment program, scheduling workshops and demonstrations.
• Coordinating staffing requirements and staff briefings.
• Selling sponsorship/stand/exhibition space to potential exhibitors/partners.
• Preparing delegate packs and papers.
• Liaising with marketing and PR colleagues to promote the event.
• Liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogues and sales brochures.
• Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly.
• Overseeing the dismantling and removal of the event and clearing the venue efficiently.
• Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).

• Handling sales phone calls and e-mails.
• Communicating with clients prior to their course and recording all correspondence.
• Compiling client Information Packs.
• Assisting with the copy writing of marketing materials.
• Developing and implementing ideas for the marketing and sales of our courses and possibly our hotel and restaurant.
• Utilizing social networking opportunities to facilitate sales and increase brand awareness.
• Assisting with promotional events.
• Attending and presenting at trade shows and school fairs.
• Supporting the Sales Manager and the Marketing Manager in all aspects of their work.