Marta Mikolajczyk

– To monitor payroll, invoicing, ledger reconciliations and other transactions.
– Produce financial reports related to budgets, account payables, account receivables and expenses, and develop long-term business plans based on these reports.
– Prepare quarterly Finance Board Papers for stakeholders, executives, and clients for formal meetings
– Prepare monthly and quarterly VAT returns as applicable
– Preparation and submission of monthly Intra-stat returns
– Reconciliation of bank accounts
– Preparation of schedules for year-end audit, cash flow statements, notes for inclusion in the statutory accounts and answer auditor queries
– Liaise with HMRC

– Manage the Finance Team on day to day basis, supporting and taking ownership of any situation that arise and follow through to completion
– Manage the Billing Team in Romania on day to day basis, supporting and taking ownership of any situation that arise and follow through to completion
– Complete PMR’s for Team and ensure that Training is maintained to for fill requirements
– To fully support the Team by monitoring progression of financial transactions, ensuring that all information is received, actioned and completed within a timely manner and MI Reporting.
– To work proactively to ensure that all Financial Daily/weekly/monthly activities around Invoicing and Aged Debt, Purchasing & Payments, WIP Accrual and MI reports and meetings are completed.
– Managing and Monitoring to ensure all Customer Purchase Order are received to enable Customer Invoicing to be completed within set Contracted and Project timeframes set each month.
– Managing and monitoring the financial reporting against Purchasing, ensuring that information received, accounted for and Suppliers are paid with Contracted terms.
– Own all aspects of reporting of management data to completion and summaries for presentation to Senior Management.
– Month-end Reporting ensuring that all MI Reporting is completed within timetable set and working with Management Accounts to ensure the Monthly Financial Accounts can be produced.
– To own all department processes and procedures to ensure are kept up to date and maintained within SCC UK and SCC Romania.

– Managing a team of 5 people
– Making sure all Purchase Invoices are posted correctly and in timely manner
– Assisting with the preparation of management accounts
– Prepayments and accruals
– Maintaining Fixed Asset register
– Assisting with production and submission of quarterly VAT returns
– Preparation and submission of monthly Intra-stat returns
– Reconciliation of bank accounts
– Inter-branch and Inter-company reconciliations
– Assist with the preparation of company audit file
– Monitor annual and quarterly rebates
– Provide performance information to board members

– Sales Ledger Maintenance – raising all invoices including self-billed and manual invoices by main contractors
– Purchase Invoice entry – ensuring costs are recorded in relevant month, authorization controls are enforced, Factory Master matching for stock and correct pricing.
– Personal and company credit card expenses - verifying and processing in timely manner
– Cash Flow
– Monthly Management Accounts
– Balance Sheet & Profit and Loss reconciliation.
– Monthly Payroll
– Quarterly VAT Returns
– Intrastat
– Ad-hoc Finance duties as requested by Group Financial Controller and Financial Director.

– Sales Ledger Maintenance – raising all invoices including self-billed and manual invoices by main contractors
– Balance sheet reconciliation
– Ensure automated billing runs have completed correctly
– Arrange copy invoices as requested by internal & external customers
– Downloading Payment confirmations for 3 main customers and reconciliations of those payments
– Cash allocation for all 5 Plants
– Process invoices, Recharges, Credit notes onto SAP, BPCs and System21
– Debt chasing & Credit control – includes debt chasing ensuring Trade Debtors are kept under 60 Days, including sending of customer statements and reminder letters. Escalating to Financial Controller when necessary
– Bulk dispatch invoices daily to customers via post & email
– Ad-hoc Finance duties as requested by Accountant and being first point of call for suppliers, customers and staff
– Covering Managers responsibilities when absent

– Sales reconciliation – Sales Tracker against Accounts report
– Bank reconciliation – 3 bank accounts
– Balance sheet reconciliation – prepayments & accruals, fixed assets, BUPA, etc
– Debt chasing & Credit control – includes debt chasing ensuring Trade Debtors are kept under 60 Days, including sending of customer statements and reminder letters. Escalating to Financial Controller when necessary
– Purchase Invoice entry – ensuring costs are recorded in relevant month, authorization controls are enforced
– Sales Ledger Maintenance – raising all invoices including self-billed invoices by main contractors
– Personal and company credit card expenses - verifying and processing in timely manner
– Ad-hoc Finance duties as requested by Accountant and being first point of call for suppliers, customers and staff
– Assisting with monthly management accounts

– Archiving tender projects which come to handover status ensuring all documents are sent to project managers
– Stock takes and costing - monthly
– Reception & Mail room duties