Magdalena Operacz

Work with different nationality people playing role of CEO (German, Dutch, Austrian, Polish)
Support to CEO in administrative duties like time registery, documents archiving, agreements signing procedure coordination, expenses approvals;
Preparation of correspondence;
Arrangements of internal meetings and business meetings with clients, contact data base maintenance;
CEO schedule arrangements;
Traveling arrangements – flights, hotels, expenses;
Management Board and Supervisory Board meetings arrangements in cooperation with company lawyer;
Extended Leadership meetings arrangements and preparations - action list, presentation;
Monthly and weekly sales booking forecast for internal reporting;

Support for BD Team in offers preparation, document edition in MS PowerPoint, MS Word;
Translation of documents or coordination of translation process;
Support of BD Team and CSO in meeting arrangements, traveling logistics;
Maintenance of SPADE entries - Sales Pipeline & Account Development Environment tool;
Reporting and forecasting of sales results for internal purposes in cooperation with controlling dept.;
Collecting all formal up-to-date company documents;
Distribution of RFPs and RFIs;
Reference documents archiveing;

ZF Polpharma S.A. business processes transformation project team member - meetings/workshop preparation, final processes drawing;
Nafta Polska project team member as Chief of Secret Office ("confidential" clause) in cooperation with Security Officer;
Support for HR project teams for: BZWBK, Phillip Morris, Heidelberg, WIHZ;
Internal staffing reporting tool Step2Retain handling.

Support of project team in offers, project documents and final documents for client preparation;
Project status documentation
Team member at Elektrociepłownie Warszawskie transfromation project.

Pricing and organisation of company events
Reception and office support