Jowita Kwiecińska

Personal support of 3 engineering directors in the Polish engineering offices (Kraków, Warsaw):
*Heavy calendar management, multiple time zones.
*Business trips coordination, organizing and expensing multi-destination travels.
*Support in day-to-day duties, business research in a given field.

Maintaining good working environment for 100+ engineers in the Warsaw and Krakow Google offices:
*Moderating communication between company departments.
*A ‘go to person’ for engineering teams.
*Organizing companywide events – Offsite, Promo Party, Xmas Party, and others.

Representing the Polish engineering offices within the rest of the company:
*Moderating communication between multiple offices.
*Personal support for visiting directors / VPs.
*Point of contact for external and internal visitors.

Representing Google:
Mentoring participants and assisting in organizing events for Google for Entrepreneurship program.
Support in organizing the Mind the Gap diversity event.

CEO, SVP, and Management Board:
*Coordination of the calendars of CEO of the company and SVP.
*Everyday supportive duties to the members of the Management Board.
*Preparation of documents, presentations, reports.
*Business research for specific information in a given field.

Company-level active search for suppliers and cooperators:
*Negotiating agreements with suppliers, business trips coordinators, hotels.
*Initial legal verification of the agreements.
*Supervision over efficient execution of the agreements.

Coordination of the work of company’s departments:
*Opening of the new department in Rzeszów.
*Opening new office in Kraków.
*Maintenance of the proper standard of the offices.
*Active support in organization of various events in the company. Assistance to the HR department in conference organization company’s Eve, employee of the year gala, etc.

Administration Department supervision:
*Overseeing the reception work.
*Involvement in Creation and cooperation in creation of the company regulations (e.g. travel regulations).
*Preparation of the yearly budget of the department, verification of costs.
*Car fleet management.
*Cell phones management.
*General problem-solving.

Management Board support:
*Coordination of the calendars of the Management Board
*Everyday supportive duties to the members of the Management Board.
*Scheduling meetings and phone calls of the members of the Management Board.
*Logistic coordination of the meetings.
*Handling and screening phone calls and email correspondence.

Management of business trips, booking flights, hotels, logistic supervision over business trips.
Department support:
*Management of the company’s correspondence.
*Creation and verification of documents, letters, etc.
*Translation and correction of various documents, agreements, marketing materials, commercial offers, documents related to the WeKnowIt project.

Company-wide support:
*Maintenance of good condition of the headquarters in Cracow and department in Warsaw.
*Obtaining necessary materials and supplies necessary for the efficient work of all the company’s departments.
*Close cooperation with other departments of the company.