Daria Kobuszko

- Planning, organizing and controlling the entire office administration
- Managing the clerical aspect of the organization and coordinating it with every department
- Schedule and coordinate meetings, take meeting minutes, prepare and distribute agenda, and meeting materials
- Developing budgets and implementing them accordingly
- Work with human resource departments
- Set up and maintain files, meeting minutes and agendas for projects, screen incoming calls and emails, arranged conference calls, order supplies, order business cards, handle leases and vendors, deal with all visitors and employees
- Coordinate with the accounting team and carry out financial transactions
- Manage facilities within all departments
- Calculate and organize the office space efficiently
- Organize conferences, corporate events as DBH, Grand Opening IAC in Opole
- Introduce new policies, rules and regulations and ensure they are followed
- Provided administrative support for the PL marketing department
- Coordinate travel arrangements domestic and international (trains, flights, hotel arrangements, and rental cars), prepare itineraries, submit expense reports, review monthly expense reports activity
- Handle employee’s person time off /vacation/sick and entering them into paymaster,
- Manage weekly schedules, travel schedules, phones, conference calls, scan emails, calendars, appointments, conference rooms, events and site visits
- Posting announcements, performance posters, receiving/distributing/responding to department mail
- Managing laptops, badges, WiFi, parking arrangements at other facilities
- Receiving/distributing/responding to department mail, dealt with TNT organizes and maintains file system and files correspondence, maintain Launch Flags at all sites
- Arrange lunches for meetings, took care of catering services
- Adhere to the Safety and health program and associated plans
- Coordinating process of implementation Medical Care in PL Team

- Provided administrative/ secretarial support to Executive Management in a high pressured environment.
- Exercise independent judgment, decision-making abilities and high level of confidentiality
- Handling a wide variety of daily tasks involving the clerical and administrative functions of the office
- Prepare invoices, reports, memos, letters, and financial statements, other documents, using word processing, spreadsheet, database, and presentation
- Prepared expense report, timesheets, track attendance, vacation and sick days
- Assisting executives with detailed functions associated with schedule conference calls, meetings, conference rooms and travel arrangements.
- Prepare materials needed by Directors for meetings and telephone calls
-Schedule and coordinate meetings, take meeting minutes, prepare and distribute agenda, and meeting materials
- Manage weekly schedules, travel schedules, phones, conference calls, scan emails, calendars, appointments, conference rooms, events and site visits
- Place facilities requests, ordering office supplies, ordering computers, laptops, ordering coffee and maintaining inventory
- Handle employee’s person time off /vacation/sick and entering them into paymaster
- Set up and maintain files, meeting minutes and agendas for projects, screen incoming calls and emails, arranged conference calls, order supplies, order business cards, handle leases and vendors, deal with all visitors and employees
- Independent and self-motivated, able to quickly grasp material and have research skills; positive relations with clients and colleagues at all organizational levels
- Arrange lunches for meetings, took care of catering services for parties, office breakfasts, lunches, ordering chairs, invitations, manage inventory of giveaways for all sites
- Provide backup coverage for other Administrative assistants as needed
- Proofed and edited reports, other documents; screened the CEO and Vice Presidents phone calls, mail and email

- Successfully collaborated on the review of project results, relevant documents and reports, to identify problems, recommend and track progress on corrective actions
- Prepared and presented cost and data analysis reports and managed financial transactions with our overseas representatives
- Created communications both internally and externally for general management
- Managed 2 international projects simultaneously, and effectively tracked all requirements to ensure smooth delivery
- Analyzed existing work-flows of systems to identify and implement operational improvements
- Identify project requirements, define specifications, determine scope and document results
- Coordinate activities with internal teams and customers; implemented processes into production environment
- Created a resource management spreadsheet to manage 300 project personnel globally.
- Forecasted capacity constraints and provided transparency on resource utilization up to 1 year
- Met daily, weekly, monthly and quarterly goals for entire tenure at the Jr. Project Manager position
- Prepared cost analysis, cost planning and rolling forecasts in developing budget plans and forecasts
- Reviewed and coordinates administration of contracts ensuring compliance with IBM policies, procedures and contract guidelines
- Reported project status regularly to teams and management
- Performed pre-interview phone screening calls to enable managers to focus on the most desirable candidates
- Maintained complete records of all contact with job candidates.
- Checked the web site daily for resumes submitted electronically.
- Scheduled interviews, provided consistent communication to managers on status of requisitions and candidates
- Recorded and tracked applicants and process within the system

- Composed and generated reports, flowcharts, spreadsheets, graphs, overheads, and slides for meetings, proposals and presentations
- Compiled subject material for staff meetings, minutes and agendas for projects
- Collaborated with other departments in the creation of organization’s workforce for the development of project and contract files
- Worked collaboratively with management team in the development of content outlines and evaluation criteria for contract materials; audited, updated, monitored and maintained contract files
-Filing, scanning, photocopying, binding booklets and documents as needed

(CEO, English speaking)
- Provided daily administrative support to the CEO and other Directors in the company Maintained CEO calendar on a daily bases
- Exercise independent judgment, decision-making abilities and high level of confidentiality
- Handling a wide variety of daily tasks involving the clerical and administrative functions of the office
- Prepare reports, memos, letters, and financial statements, other documents, using word processing, spreadsheet, database, and presentation software
- Schedule and coordinate meetings, send email meeting conformation, meeting minutes, prepare and distribute meeting material, travel arrangements domestic and international (train, buses, flights, limo service, hotel arrangements, car rental)
- Manage weekly schedules, travel schedules, calendar, conference rooms, and events
- Arrange lunches for meetings, took care of catering services for parties, office breakfasts, lunches, ordering chairs, invitations, manage inventory of giveaways for all sites
- Receiving/distributing/responding to department mail, dealt with Ups, organizes and maintains file system and files correspondence, maintain Launch Flags at all sites
- Prepared expense report, timesheets, track attendance, vacation and sick days

ob- purchasing office supplies,
- using a copier, fax,
- preparing descriptive reports,
- rewriting texts, drafting letters and other related operations,
- send and receive correspondence,
- phone calls,
- coordination meetings with clietssługa urządzeń biurowych
kompleksowa obsługa biura
kontakt z klientami firmy
nadzór nad obiegiem korespondencji
prowadzenie kalendarza, umawianie spotkań.
ewidencjonowanie umów w Centralnym Rejestrze Umów

- sending and receiving correspondence and distributing it to
individual departments and offices to organize documentation
- organizing directories,
- switching phone calls,
- using a copier, fax, scanner,
- e-mail correspondence,
- planning and coordination of events and meetings with clients.

- purchasing office supplies,
- using a copier, fax,
- preparing descriptive reports,
- rewriting texts, drafting letters and other related operations,
- send and receive correspondence,
- taking phone calls,
- coordination meetings with cliets.